The appliedAI Institute for Europe stands for Trustworthy AI by focusing on fairness, transparency, and accountability to ensure AI driven innovation while respecting ethical standards. As a central harbor in the European AI ecosystem, we provide knowledge, resources, and connections to empower stakeholders in responsibly developing and applying AI technologies. 
Our impact is measured through the strategic roles we fulfill like agenda setting, knowledge brokering, enabling, scouting, experimenting, tool providing and network building. Over the past year, we have contributed through policy insights, compliance tools, educational programs, and open-source solutions. We actively foster collaboration, host events, and support AI startups to strengthen the ecosystem. The appliedAI Institute for Europe plays a crucial role in shaping the future of AI in Europe.

We are looking for a Project Manager (m/f/x) to join our Academy team at the appliedAI Institute for Europe gGmbH, where you will orchestrate the end-to-end delivery of our educational offerings that make trustworthy AI accessible to professionals across private and public sectors. You'll plan, coordinate, and manage AI education projects across the full lifecycle—from ideation and kick-offs through analysis, development, monitoring, implementation, marketing, publishing, and evaluation - while communicating and coordinating with cross-functional teams to develop innovative educational offerings that support Europe's advancement in trustworthy AI education.

Your mission will be:

• Comprehensive project planning, tracking, and documentation to ensure seamless project delivery and stakeholder alignment
• Drive project agendas, facilitate meetings, and manage task assignments to ensure deliverables meet quality standards and deadlines
• Assess project risks, develop mitigation strategies, and adapt project scope based on stakeholder needs and resource constraints
• Manage internal stakeholder communications through calls, emails, and in-person meetings, ensuring clear expectations and timely project updates
• Support the Academy team lead with external stakeholder communications and management
• Coordinate cross-functional teams within projects including instructional designers, trainers, reviewers, program managers, video editors, designers, and AI subject matter experts

• Bachelor's or Master’s degree in Project Management, Business Administration, Education, or related field with 2 years of project management experience.
• Strong communication skills with proven ability to coordinate cross-functional teams and stakeholder relationships.
• Excellent planning, organization, and time management capabilities with experience in project lifecycle management.
• Problem-solving mindset with ability to identify challenges, assess risks, and implement effective solutions.
• Experience with project management tools and collaborative platforms, preferably including Notion for project planning and documentation.
• Fluent English and German (written and spoken) to interact with internal and external stakeholders. Note that this point is essential for this position.

It would be advantageous to have

• Understanding of machine learning concepts, AI technologies, and hands-on experience with large language models (LLMs), with demonstrated enthusiasm for integrating generative AI solutions into educational experiences.
• Experience managing educational technology projects, e-learning development, or training program implementations.
• Proficiency in collaborative platforms (Notion) and design software (Figma) for project documentation and stakeholder communication.

A highly qualified and motivated team is on its way to shaping the European AI landscape. These are your advantages:

• Experience the best of both worlds with our hybrid work model: Work from our vibrant office in Heilbronn (IPAI - Innovation Park Artificial Intelligence) or the House of Communication in Munich and enjoy the flexibility to work remotely a few days each week
• You will take responsibility in scaling a leading organization that is on its way to becoming a lighthouse initiative for Europe and shaping the future of our economy
• Access to the latest technologies and budget for training
• Opportunity to contribute to meaningful educational programs that impact the adoption of AI across Europe
• A highly visible initiative that helps you build a large and high-level network of start-ups, partners and technology companies
• Various other benefits, such as mobility budget, JobRad and Egym Wellpass sports membership
• You can take a sabbatical of up to 3 months after 3 years of employment - because sometimes 30 vacation days are not enough to explore the beauty of this world.

Lucas Fernandes - Senior Talent Acquisition Specialist
appliedAI Institute for Europe gGmbH, Im Zukunftspark 7, 74076 Heilbronn